Guidelines for Abstract Preparation/Submission

Eligibility

All Tower Health residents and fellows as well as Drexel medical students are eligible to submit abstracts.

*Faculty mentors are not eligible to be presenting or first authors.

Abstracts that report work that has been accepted for publication as a manuscript prior to the submission deadline of July 31st, 2022, will be ineligible for consideration.

Abstracts of posters that have been previously presented/accepted at a national meeting/conference within the last 12 months are eligible for consideration.

Abstracts may be submitted for projects that are ongoing (preliminary data).

General Guidelines:

All abstracts must be submitted through the online submission portal.

Abstracts longer than 350 words, excluding author names and title will not be reviewed.

No more than 1 figure/table is permitted.

Abstracts are to be written in clear, concise language.

Brand names are to be avoided when referring to medications.

Use numerals to indicate numbers, except when beginning sentences.

Standard abbreviations may be used without definition. Nonstandard abbreviations should be placed in parentheses after the first use of the phrase.

Abstracts should not include references or grant support.

Please provide a brief list of keywords for your abstract (5 maximum).

Abstract Text:

Author Name(s):

Author names should be listed by writing the last name first, followed by first name or initials. The presenting author should be listed first, and the senior author/ mentor should be listed last.

Abstract Title:

The abstract should have a short specific title that clearly describes the submission. The title should not exceed 250 characters.

Abstract Data:

The submission of data that is identical or nearly identical data by different individuals will lead to disqualification of the submission.

Abstract Format:

Abstracts in the basic science research and clinical research categories should include the following headings:

Introduction, Methods, Results and Conclusion

The objectives and methods should be described clearly. Findings should be reported in enough detail to support the conclusions.

For guidance on how to write a research abstract, please refer to the ACP’s guide to Writing a Research Abstract.

Abstracts in the case report category should include the following headings:

Introduction, Case Description, Discussion

For guidance on how to write a case report abstract, please refer to the ACP’s guide to Writing a Case Report Abstract.

Abstracts in the quality improvement category should include the following headings:

Introduction, Methods, Results and Conclusion using the guidance below.

“Title: Should summarize the abstract and suggest how the topic is relevant and important. Introduction: Is usually several sentences that outline the question addressed by the project. The first sentence should frame the issue. If possible, provide a concise review of what is and is not known about the problem being addressed, and how your project fills a gap. The final sentence should describe the purpose of the initiative and include a clear aim statement that specifically lists the desired improvement target. Methods: Should describe 1) what QI measures (outcome/process/balancing) were used to evaluate the QI intervention; 2) what change(s) were implemented, and ideally an explicit rationale for why the proposed changes would be expected to solve the local QI problem; 3) detailed description of the iterative cycles of change used to implement the change(s); 4) analytic approach used to evaluate the impact of the intervention. Results: Provide a summary of the results. Conclusion: State concisely what can be concluded. This must be supported by data presented in the abstract. Describe the implications of the project findings. Include major limitations and future directions.”

Abstract Acceptance

Abstracts will be selected based on scientific merit. Most of the accepted submissions will be considered for posters. The authors of the top-ranking submissions will be invited for podium presentations.

Individuals may submit an unlimited number of abstracts as first author but only the best two will potentially be selected.

By submitting an abstract, the presenting author agrees to the mode of presentation determined by the planning committee (podium or poster).

Abstract Withdrawal

Abstracts may be withdrawn by emailing Alexandra Short by July 31st, 2022

Awards

Monetary prizes will be awarded to the top podium presentations and poster presentations in each submission category.

  • Top podium presentation: $400
  • 2nd place podium presentation: $200
  • Top poster presentations in each category: $100

*no more than one monetary award per submitter